Keep messages confidential and intact
Usually, the kind of documents sent by fax need to be kept confidential. If you have a paper-based fax machine that everyone in the office can use, there’s a risk that anyone with access to that machine can see or pick up documents that have been sent through. It’s also possible that faxed documents could go missing or even be destroyed, with no evidence of who was responsible.
With IS Fax, documents are delivered directly to a mailbox, there’s no risk of them getting lost or damaged, or ending up in the wrong hands. And because they’re received as attachments, they are easier to save and share (they can be forwarded as tiff or .pdf files).
For extra protection, you can choose who may send and receive faxes over IS Fax.
Fax messages reach the intended recipient - fast
With a paper-based fax system, it’s not easy to keep tabs on who has taken delivery of a fax or where these documents are stored. Even the most efficient fax machine can’t guarantee immediate delivery to the intended recipient – someone still has to walk to the fax machine to retrieve the document.
And what if the person meant to receive the fax isn’t in the office? Or if the fax machine runs out of ink? Maybe a paper jam necessitates a technician to be deployed to fix the machine, at a cost? This causes further delays in receiving and responding to communication sent by fax.
IS Fax ensures that faxes are immediately sent to the right person and can be accessed from anywhere, as long as the user has an email connection.
Keep an audit trail of faxes received and sent
Logs on fax machines are limited: they don’t keep a full, digital record of exactly what was sent, who sent or received it, and when. With IS Fax, you can maintain an accurate audit trail of all faxes received and sent over the system.
Reach more people quickly with our bulk fax facility
For an additional fee, you can use IS Fax to send bulk faxes, which can be queued and automated to be sent at specific times.